Certifying documents

A certified document is a copy of an original document that has been certified as being a true copy of the original by an authorised person. It is signed and stamped “This is a true copy of the original document sighted by me” The person certifying the photocopies must sign it and print the following details:

  • Name
  • Contact number
  • Date of verification and/or
  • Official stamp or seal of the verifier 1.5 Authorised persons for purposes of certification
  • Institution “preferred” agent
  • Bank manager
  • Justice of the Peace
  • Minister of religion
  • Accountant
  • Principal of a college or school
  • Barrister, solicitor or patent attorney
  • An authorise translator
  • A representative or the Registrar or Academic Affairs Officer or equivalent from the institution that originally issued the document(s)
  • An authorised officer of an Australia overseas diplomatic mission
  • Police officer in charge of a police station, or of rank of sergeant and above
  • Public Notary Office (Chinese: 公证处 Pinyin:gōng zhèng chù) – a subordinate agency of the Ministry of Justice of the Peoples Republic of China
  • Any member of Migration Agents Registration Authority (MARA) that is endorsed by an ICMS country manager 1.6 What is an official transcript A record of a student’s final academic results which is issued by an institution, on official transcript paper, and signed by an authorised officer (and may bear an official stamp).